Donation Collection Drive Request

All groups and ministry teams who desire to coordinate a donation drive collection of physical items (e.g., coat drive, school supplies, infant items, etc.) and seek to invite the St. Gabriel community to donate are to coordinate the drive through the Justice & Service Council. This process ensures that we don’t overburden the community with too many collections at the same time and that we don’t duplicate efforts. See collection drive guidelines for information on how to promote the drive in the ministry leader portal/handbook.

Most collection drives will use the collection box inside the narthex to collect the items. Other drives may be conducted virtually with online purchasing/shipping. If the collection box is used, it must be emptied on a weekly basis during the drive. The collection box may not be moved from its current location in the narthex except to transport items for unloading.

View Collection Bin Calendar (Copy and Paste Link): www.stgabriel.org/collection-bin

This is the name the public will see and use to describe the drive on calendars, etc.

Must be a St. Gabriel Ministry, Community Collaborator, or Group at St. Gabriel

Scheduled Date for the Collection Drive

The collection drive schedule is coordinated by the Justice & Service Council to ensure there is no overlap of drives. Some drives occur annually, and some are new. To create a collection drive schedule, a member of the council may reach out to those who hosted a drive the previous year with a proposed date for the coming year. If you were contacted with dates, please verify those dates or propose new ones.

If you are requesting to create a new drive, please copy the link below and paste in a web browser to review the collection drive calendar. Find 2-week open slots (Wednesday to Wednesday - 14 days) and indicate your 1st & 2nd date choices.

www.stgabriel.org/collection-bin

How to Promote Your Drive after Approved

About 3 weeks prior to the agreed start date, the parish’s Communications Coordinator (Angela Wolden) will prepare promotional materials for the bulletin, Mass announcement slides, collection bin signage, and a promotional flyer for the bin literature rack.

The Collection Drive Host should provide the necessary information to create the promotional materials to the Communications Coordinator 3-4 weeks prior to the drive. Email info to bulletin@stgabriel.org

What to include in promotional information:
o Any preferred graphics & logos (if none is provided, one will be selected)
o Details of items to be collected
o Dates of the collection
o Who is benefitting from the collection and why the collection is needed

Ideally, provide the information in a 8.5" x 11" flyer in a Word or Publisher file format, and the Communications Coordinator will be able to modify the information to fit in all promotional material. Try to use few, yet precise, words.

Two weeks before the drive start date, contact the Pastoral Associate (Pam Criss) at pcriss@stgabriel.org to include the drive in the deacon announcements.

When to Empty the Collection Box

• The Collection Drive Host is responsible for keeping the bin emptied and taking donations to the recipient. St. Gabriel parishioners are very generous, so you should plan to pick up the donations from the collection box at least once a week. If the collection box is overflowing, expect to receive a call or email requesting an earlier pickup.
• The narthex collection box is on wheels and can be rolled out to the parking lot to be unloaded. It also has a trap door at the back for easy access.

Report your Success!

• We ask all collection drive hosts to count items and report what they collected to the Justice & Service Council by completing this form https://stgabriel.churchcenter.com/people/forms/325523 or emailing mdecker@stgabriel.org. We like to share the good news with our parishioners and thank them for their generosity.

Additional Questions

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